The China Dialogue Trust is seeking a talented Administrator to join our London office. The ideal candidate would be proactive, highly organised and self-motivated. They have relevant professional experience paired with excellent problem-solving skills, a high level of accuracy, and attention to detail.  


About us

The China Dialogue Trust disseminates high-quality information and promotes communication on the environment and climate change globally. We aim to inform and contribute to building equitable and constructive solutions to global environmental problems. We believe that this requires a common purpose across political, ideological and cultural boundaries. We foster that common purpose by providing our readers with independent and accurate information that may otherwise be difficult to access, and by facilitating tolerant and constructive dialogue.

The China Dialogue Trust works with editors based across Latin America and Asia and manages five websites:,,, and


About the role

This is an exciting opportunity to assist the COO with the running of the international organisation, as well as supporting the CEO with her busy travel schedule.

Our ideal candidate will be available to start March 1st to allow time for a handover.


Main responsibilities:

Executive Assistance:

  • support the CEO with diary management and travel arrangements

Office Management:

  • first point of contact for the landlord and service providers
  • coordinate internal and external meetings
  • take meeting minutes
  • data management and filing
  • order equipment and stationary
  • basic financial administration tasks, including invoicing and managing budget lines
  • work with external web developers and systems consultants to implement changes to the website
  • support the COO with additional tasks related to organisational management


  • plan and manage event logistics, such as workshops and an annual team away day


  • compile monthly activity report
  • manage the contacts database


Essential skills:

  • strong organisational and problem solving skills;
  • experience of supervising  IT and web development projects with external contractors;
  • competent with Microsoft Office and Google Suites;
  • ability to work independently, as well as part of a small team. 

Desirable skills:

  • web development/IT experience, especially with Ruby on Rails and/or Wordpress;
  • an interest in the environment and climate change;
  • experience using Xero, Asana, Highrise, Slack or other similar work management software;
  • an understanding of GDPR legislation.


How to apply:

Please send a CV and covering letter by 18th February, 2019, to: [email protected]

Interviews to take place the week starting 18th February.

Applications should be submitted in English.


For information about how we handle your data, please read our privacy notice.